Business Services
Providing Effective Business Practices for the Southeast Polk School District
The Southeast Polk Business Services Department recognizes its obligation to be fiscally responsible and exercise stewardship to be able to provide sufficient resources to provide effective instruction to our students.
We’re committed to…
- Being transparent in our fiscal management.
- Remaining compliant with state and federal regulators and local grantors.
- Being effective in our planning and strategic use of resources to address both short term and long term needs.
- Continuing to analyze our business practices and improve the efficiency and effectiveness of those practices as the opportunities arise.
Budget Planning and Certified Budget Process
The budgeting process is a fluid and flexible exercise that is monitored, analyzed and considered all year long. The formal budget certification process begins in the fall of each year with the official student enrollment count based on students in attendance on the first school day in October. Enrollment and cost per pupil are the two main factors that determine the budget authority provided to the school district for the entire fiscal year. Funding of the budget authority is based on the State Foundation Aid Formula.
Providing a quality educational program, living within district revenues and maintaining good financial health require constant monitoring throughout the year to ensure sound budget management. For these reasons, the budget process is ongoing. As conditions change throughout the year, the budget may need to be modified. An Iowa public school district’s budget certification process concludes each year on April 30, the last day to certify the district’s budget.
Scroll to the bottom of this page for Archived Budgets.
Scroll to the bottom of this page for Archived Annual Comprehensive Financial Reports.
Southeast Polk Community School District Fees
The district uses two systems to collect fees. Student fees including textbook fees, student activity passes, bus permit fees, parking passes are collected through Infinite Campus. Parents will continue to use RamMall to make payments for food service, booster club items, high school events, and sports camps.
If you have a question about your student’s fees, please email fees_dept@southeastpolk.org.
Pay Your Students’ District Fees
| Building | Fee Description | Amount |
| All Schools | Textbook Fee | $60.00 |
| All Schools | Textbook Fee (Reduced) | $30.00 |
| All Schools | Transportation Fee – First Semester | $100.00 |
| All Schools | Transportation Fee – Second Semester | $100.00 |
| All Schools | Transportation Fee – First Semester (Reduced) | $30.00 |
| All Schools | Transportation Fee – Second Semester (Reduced) | $30.00 |
| All Schools | Band Instrument Fee | $75.00 |
| All Schools | Percussion Fee | $50.00 |
| All Schools | Library Fines | Varies |
| Kindergarten –8 | Student Activities Pass | $40.00 |
| High School | Student Activities Pass | $60.00 |
| High School | Parking Tag Fee – Per Year | $5.00 |
| High School | Replacement Parking Tag | $5.00 |
| High School | Replacement Student ID | $5.00 |
| High School | Seal of Biliteracy Test Fee | Varies |
| High School | DMACC Class Drop Fee | $250.00 |
| High School | Graduation Fee | $45.00 |
| High School | Graduation Fee (Reduced) | $30.00 |
| Junior High | After School Clubs – each | $30.00 |
| Junior High | Mission Transition | $50.00 |
| Middle School | Mission Transition | $30.00 |
| Middle School | After School Clubs | Varies |
Request for Proposal
for SEP
A request for proposal (RFP) is a solicitation made through a bidding process to procure a service or valuable asset. The RFP process brings structure to the decision-making process and helps to identify the risks and benefits up front.
Southeast Polk Community School District is currently soliciting proposals for the following services. Please refer to the links for deadlines, special requirements, and contact information. The district will make every effort to keep the information timely and accurate.
Capital Improvement Projects- Bidder Information
In accordance with the passing of SF 2170 by the Iowa Legislature, the Notice to Bidders process in Iowa Code 26.3 for informing the bidding community of the District’s intent to solicit competitive bids for a public improvement project will be posted here.
Request for Statements of Qualifications
Posted 1.26.2024
2024 High School & Altoona Elementary Roof Project
Revenue Purpose Statement
During the 2019 legislative session, the Secure an Advanced Vision for Education (SAVE) statewide penny tax was extended through January 1, 2051. In order to use these funds, each Iowa school district needed to have its voters approve a revised Revenue Purpose Statement that aligns with the legislative changes. This was not a vote on the tax, but rather on how the District utilizes the funds generated by this statewide tax. The first Revenue Purpose Statement was originally passed in 2009. The revised Revenue Purpose Statement was passed by the November 5, 2019 vote.
The revised Revenue Purpose Statement is intended to be used in the following manner:
- To provide funds for property tax relief
- To provide funds for technology infrastructure
- To provide funds for school safety and security infrastructure
- To provide funds to build, remodel, reconstruct, repair, improve, or demolish school buildings
- To provide funds to purchase, lease, or lease-purchase buildings, equipment, or technology and to repair transportation equipment
- To provide funds to implement energy conservation measures
- To provide funds for emergency demolition, cleanup, and repairs due to natural disasters
- To provide funds to establish and maintain public recreational areas and playgrounds
- To provide funds for the payment of principal and interest or retirement of general obligation bonds issued for school infrastructure purposes and tax revenue bonds
- To provide funds for other authorized purposes permitted by law
The renewal of the revised Revenue Purpose Statement doesn’t add additional funding or taxation for residents, but it allows for maximum flexibility as we continue to plan for the future needs of the District. The approved Revenue Purpose Statement shall remain in effect until replaced or amended by the Southeast Polk Community School District.
Southeast Polk Community School District is currently soliciting proposals for the following services. Please refer to the links for deadlines, special requirements, and contact information. The district will make every effort to keep the information timely and accurate.
Contact the Southeast Polk Business Services Department
 | Name: Kevin Baccam First Name: Kevin Last Name: Baccam Title: Chief Financial Officer Phone: (515) 967-4294 Email: kevin.baccam@southeastpolk.org Building: District Office |
| Staff | Title | Phone | |
|---|---|---|---|
| Lisa Stewart | Director of Accounting | (515) 967-4294 | lisa.stewart@southeastpolk.org |
| Ashley Zimpfer | Payroll Administrator | (515) 967-4294 | ashley.zimpfer@southeastpolk.org |
| Tara Boothroyd | Payroll Specialist | (515) 967-4294 | tara.boothroyd@southeastpolk.org |
| Denise Hiller | Accounts Payable Specialist | (515) 967-4294 | denise.hiller@southeastpolk.org |
| Susan Mccuen | Accounts Payable Specialist | (515) 967-4294 | susan.mccuen@southeastpolk.org |
| Sarah Cummings | Benefits Specialist | (515) 967-4294 | sarah.cummings@southeastpolk.org |